Your team runs the engine.
- You have staff with the time and the knowledge
- You configure it and keep it current
- AI, workflows and Mission Control included
- Upgrade to a managed office whenever you want
For Nonprofits and Schools
Fractional Governance
Keep your board prepared, records organized, deadlines tracked, and decisions moving.
We Start With Your Records
We Set Up Your Governance Systems
Your bylaws, roster, minutes, and deadlines in one connected record.
Governance StructureWho serves where, and on what.
We organize information such as:
- Board members
- Officers
- Committees and committee chairs
- Director terms and election dates
- Vacancies
- Roles and approval relationships
Governance RecordsYour official records, in one place.
We collect and organize existing:
- Articles of incorporation and bylaws
- Governance policies
- Board and committee minutes
- Resolutions and written consents
- Conflict disclosures
- Board and officer records
Governance CalendarWhat is coming, before it is urgent.
We establish recurring dates and requirements such as:
- Board, committee, and annual meetings
- Director elections and term expirations
- Officer appointments
- Policy reviews and conflict disclosures
- State filings and charitable registrations
Connected RecordRecords that link, not loose files.
- A director is connected to the meeting where they were elected.
- A decision is connected to the resolution that authorized it.
- An action is connected to the decision that created it.
- A filing is connected to the information and documents that support it.
The result is more than document storage. It is a connected governance record.
PeopleMeetingsDocumentsDecisionsActionsCompliance
Then We Keep It Moving
Ongoing Governance Administration
Keep meetings, decisions, and follow through moving all year.
Board MeetingsYour board arrives prepared.
Depending on the engagement, support can include:
- Meeting scheduling and annual calendars
- Agenda preparation support
- Board material collection and packet organization
- Committee coordination
- Outstanding board business and meeting follow through
Decisions and ApprovalsDecisions keep their paper trail.
We help organize and track:
- Board and committee decisions
- Resolutions and written consents
- Votes and approvals
- Required signatures and supporting documents
- Matters returning to the board
Actions and Follow UpNothing dies between meetings.
EntityEngine can track:
- Assigned actions and responsible people
- Due dates and current status
- Missing information and blocked work
- Overdue actions
- Items requiring escalation
Trustee OnboardingNew directors start informed.
Every incoming director receives:
- An onboarding folder built before their first meeting
- Bylaws, committee charters and current policies
- The last year of minutes and every open decision
- Their own term dates, committee seats and obligations
- A conflict of interest disclosure to complete
Board TrainingDirectors who know the job.
Training your directors receive:
- The Beginner's Guide to Nonprofit Boards, free to every director
- Nonprofit Board Fundamentals from the Board Director Institute
- What the board decides, and what staff decides
- Fiduciary duty, conflicts of interest and disclosure
- How your own bylaws work in practice
Record MaintenanceThe record stays current.
This can include maintaining:
- Board rosters and officer information
- Director terms and committee membership
- Existing policies and conflict disclosures
- Minutes, resolutions, and corporate records
- Governance calendars
Nothing Slips
Calendar and Compliance Monitoring
Know what is due, who owns it, and what requires attention.
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Board meetings Filings Elections Policy reviews
Governance RequirementsRecurring board obligations.
These may include:
- Required board and annual meetings
- Director elections and officer appointments
- Term expirations
- Policy review cycles and conflict disclosures
- Required board actions
Entity RequirementsFilings and registrations, tracked.
These may include:
- State annual reports and corporate good standing
- Registered agent information
- Director and officer information
- Charitable registrations
- Filing deadlines and renewal dates
Completion and EvidenceProof it was actually done.
EntityEngine helps track:
- The requirement and who owns it
- The due date and required approval
- Current status
- Completion date and supporting evidence
- Outstanding exceptions
A task reporting that it ran is not enough. The organization must be able to confirm that the required output was actually completed.
Professional BoundaryWhere we stop and advisors begin.
When a matter requires legal, tax, accounting, audit, employment, or other licensed professional judgment, it is directed to the appropriate advisor.
The Fractional Governance Office administers and coordinates the process. It does not replace licensed professional advice.
One Operating Picture
What You See on Monday Morning
Everything that needs you, on one screen.
entityengine.ai/mission-control
Good morning, Michael.
Here's what needs your attention
Delaware Franchise TaxFiling due in 5 days
Texas ExpansionRegulatory approval blocked
Q3 Board MinutesReady for your signature
Where would you like to start?
No searching across email, shared drives, calendars and meeting notes to work out where things stand.
Roles and Boundaries
Authority Stays Where It Is
Your board governs, your director leads, we carry the admin work.
The BoardGoverns, and holds fiduciary duty.
Reserved to the board:
- Electing directors and appointing officers
- Adopting and amending bylaws and governance policies
- Approving the budget, the audit and the Form 990
- Hiring, evaluating and compensating the executive director
- Any matter the bylaws reserve to the board
Executive LeadershipLeads, and approves in its authority.
The executive director:
- Runs operations and manages staff
- Brings recommendations and information to the board
- Approves matters inside delegated authority
- Implements what the board decides
- Reports progress, risks and exceptions
Governance OfficeCarries the administration.
We handle:
- Governance records, minutes, resolutions and consents
- Meeting calendars, agendas and board packets
- Trustee terms, elections, vacancies and disclosures
- Filing deadlines and the evidence that they were met
- Surfacing what needs a decision or an approval
Professional AdvisorsWork that needs a license.
Directed to an advisor:
- Legal interpretation and document drafting
- Tax positions and accounting treatment
- Independent audit and assurance
- Employment and personnel matters
- Anything needing licensed professional judgment
Who Operates It
Run Governance Yourself or Hand It to Us
One system for your board. You decide who operates it day to day.
We run the engine with you.
- A named governance professional on your account
- We set it up, then operate it month to month
- Monthly review and a quarterly report to your chair
- Bring it in house whenever you are ready
Managed Tiers
| Scope | Essentials$1,500/mo | Standard$2,500/mo | Full Office$4,000/mo |
|---|---|---|---|
| Board meetings | 4 board meetings a year | 6 board meetings a year | 8+ meetings a year |
| Committees | 1 committee | 3 committees | Unlimited committees |
| Registrations | Home state | Up to 3 states | Multi-state |
| Directors covered | Up to 15 directors | Up to 25 directors | Unlimited directors |
| Review cadence | Quarterly review | Monthly review | Monthly and on call |
| Filings | Deadlines watched | Filings prepared | Filings prepared and coordinated |
Every tier includes the platform, a named Governance Officer, the governance record and calendar, onboarding folders, and the board book and certification for every director. Implementation is quoted separately after the Continuity Build.
Either way, you decide and you own the record. Start with one, change later, and the system and institutional memory stay yours.
Governance, run for you.
Pick a time and we will walk through your board, your records, and what the first ninety days would look like.